Why Compliance Matters to Me:
Compliance is a willingness to follow a prescribed course of action, such as laws and regulations. Compliance is not about policing people’s behavior; it is about constantly striving to understand our many and varied obligations and follow them. The myriad of compliance requirements that span TAMU’s activities significantly impact the mission of teaching, research, and service.
Staff Compliance Resources and Responsibilities:
Every staff member has different compliance obligations that impact on their role, depending on the precise nature of their work. While not all of the following compliance responsibilities may be part of your regular duties, it is important to have an awareness so that you may identify them and initiate actions should they arise:
- Be aware of relevant governance, rules, and procedures communicated through the University Rules and SAPs library.
- Enhances the culture of compliance at TAMU by staying current on employee required trainings. (System Policy 33.05.02) Employees may also be required by their department heads or supervisors to additional complete training based on their job duties.
- Protect student records in accordance with FERPA.
- Practice fair and consistent hiring, promotion, discipline, and termination practices.
- Maintain a healthy and safe work environment with inspections, resources, and training.
- Report concerning behavior by students, faculty, or staff to the Tell Somebody program.
- Be knowledgeable of resources and services available to students in need of assistance.
- Protect medical records of student, employees, and others from unauthorized disclosure.
- Follow the University cash handling procedures to prevent losses.
- Follow the University’s disbursement guidelines (vouchering, purchasing cards, HUB purchases, employee reimbursements, etc.)
- Provide an environment of academic study and employment free from harassment or discrimination.
- Follow the leave practices and documentation requirements relevant to your employment.
- Notify the University of your needs related to Americans with Disabilities Act
- Review export controls laws before traveling or shipping items to foreign countries.
- Be aware of mandatory trainings if you are involved in research.
- Report suspected instances of risk, fraud, and misconduct.
- Follow state and university requirements related to planning campus programs for minors.
- Familiarized yourself with campus safety and emergency procedures.